Part 6. Privacy and safety in practice
6.3 Alerts beside a name
The line you read beside a student's name: what sets it, who may set it, and how it ends.
Written forTeacherFront officeHead of house or yearWellbeingNursePrincipal and executive
What an alert is
An alert is a line beside a student's name that every member of staff reads, so no-one needs to open the record to learn what they must know. It is a notice, and the detail stays in the record behind it.
Where alerts come from
| Alert | Who sets it | What it is for |
|---|---|---|
| Medical | The nurse, on the medical record | A condition or restriction staff must act on, shown with its severity: Moderate, Severe or Life-threatening |
| Court order | The principal | A notice that a court order limits who may collect |
| Student of concern | The pastoral team | A student staff should watch for |
| Pastoral alert | The pastoral team | A notice of care for the student |
| Alert | The pastoral team | Any other notice the team wants staff to read |
Where you read them
A person's page shows the alerts under the name. The student list has an alerts column when the school has any, and you can narrow the list by kind of alert. A line beside the name is a notice staff must see, such as a medical alert or a court order limiting who may collect.
- Read a person's page. Read a person's page
Setting and ending a pastoral alert
- Open the student's page, then "Health and wellbeing" and "Wellbeing", then "Alerts".
- Press "Set an alert" and choose the "Kind".
- Write the "Notice", the one line staff read beside the name.
- Write "Why" for the pastoral team, set "Ends" or leave it empty, and press "Set an alert".
- Press "End" when the alert is no longer needed.
- Set a pastoral alert. Set a pastoral alert
- Record a medical condition. Record a condition and the notice staff read
Screens
A person's page
/app/people/[id]Alerts beside the name, and the wellbeing and medical tabs behind them.
Students
/app/peopleThe list shows alerts, and can be narrowed by kind of alert.
Training notes
- Make reading the line beside a name a habit before a class, an excursion or a pick-up.
- Review alerts at the start of each term and end the ones that no longer apply.
- Write a notice as an instruction, such as what to do, and keep the reason in the "Why" field.